ONE JIBRegular Board MeetingMinutesMeeting #:2021-03Date:Tuesday, May 11, 2021 at 10:00 A.m. - 2:00 P.m.Location:Zoom Virtual Meeting1.Chair's Welcome Board Chair Hughes welcomed all to the second 2021 ONE JIB meeting.2.Disclosures of Pecuniary Interest There were no disclosures of pecuniary interest.3.Minutes of Previous Meeting 3.aApproval of Minutes 1.2021-02-17 ONE JIB Minutes.pdfMoved byBoard Vice-Chair James THAT the Minutes of the February 17, 2021 ONE JIB Meeting be approved as circulated.Carried3.bBusiness Arising from Minutes Board Chair Hughes noted that the Delegation of Authority policy referred to in Minute 8.e of the February 17, 2021 meeting will be brought forward to the next meeting or the one following.4.Communication There were no communications.5.Delegations There were no delegations.6.Governance and Administrative Matters 6.a2020-2021 Annual Report of the Integrity Commissioner 1.06a 2020-2021 ONE JIB Annual Report.pdfJohn Mascarin, Aird & Berlis LLP, the Board’s Integrity Commissioner, made a presentation on the 2020-2021 Annual Report of the Integrity Commissioner.Moved byBoard Member GilesTHAT the Board: Receive the presentation from John Mascarin, Aird & Berlis LLP, Integrity Commissioner; and Receive the 2020-2021 Annual Report of the Integrity Commissioner (April 27, 2021) for information. Carried6.bRe-appointment of Integrity Commissioner and Closed Meeting Investigator (21-016) 1.Re-appointment of Integrity Commissioner and Closed Meeting Investigator Report.pdf2.RENEWED SERVICES AGREEMENT - ONE JIB and Aird Berlis LLP.pdfDenis Kelly, Board Secretary, made a presentation on the report on the re-appointment of the Board’s Integrity Commissioner and Closed Meeting Investigator.Moved byBoard Member MelinyshynTHAT the Board: Receive the presentation from Denis Kelly, Board Secretary, and Adopt the recommendation in the report (May 11, 2021) to re-appoint Aird & Berlis LLP to provide Integrity Commissioner and Closed Meeting Investigator services for a period of five years and that ONE JIB execute the Services Agreement with Aird & Berlis LLP. Carried6.c2020 Year End Pooled Funds Update (21-030) 1.2020 Year End Pooled Funds Update.pdf2.ONE Investment Funds (Dec 2020) Final FS (Unsecured).pdfDonna Herridge, Co-President/Co-CEO, ONE Investment, made a presentation on the report on the 2020 Year End Pooled Funds Update.Moved byBoard Member GilesTHAT the Board: Receive the presentation from Donna Herridge, Co-President/Co-Chair, ONE Investment; and Adopt the recommendation in the report on the 2020 Year End Pooled Funds Update (May 11, 2021) to receive the report for information. Carried6.dMunicipal Finance Training Opportunities 1.Municipal Finance Training Opportunities .pdfDonna Herridge, ONE Co-President/Co-Chair, made a presentation on the report on Municipal Finance Training Opportunities.Moved byBoard Member DowtyTHAT the Board: Receive the presentation from Donna Herridge, Co-President/Co-CEO, ONE Investment; and Adopt the recommendation in the report on Municipal Finance Training Opportunities (May 11, 2021) to receive the report for information. Carried7.Investment Oversight 7.a Compliance Reports: Portfolio Asset Mix and Target Weight Allocations (21-028) 1.Compliance Report - Portfolio Asset Mix and Allocation Drift Monitoring.pdf2.07ai Appendix 1 Portfolio Asset Mix.pdf3.07aii Appendix 2 Allocation Drift Monitoring Report.pdf4.07aiii Appendix 3 Investment Plan Appendix B and section 9.pdfKeith Taylor, Chief Investment Officer, ONE Investment, made a presentation on the report on Compliance Reports: Portfolio Asset Mix and Target Weight Allocations.Moved byBoard Member RettieTHAT the Board: Receive the presentation from Keith Taylor, Chief Investment Officer, ONE Investment; and Adopt the recommendation in the report (May 11, 2021) to receive the Portfolio Asset Mix and Allocation Drift Monitoring Reports for information. Carried7.bUpdate on April 15 Rebalancing (21-029) 1.Update on April 15 Rebalancing.pdf2.Allocation Drift Monitoring Report - April 15 2021.pdfKeith Taylor, Chief Investment Officer, ONE Investment, made a presentation on the report regarding the Update on April 15 Rebalancing.Moved byBoard Member FrankenTHAT the Board: Receive the presentation from Keith Taylor, Chief Investment Officer, ONE Investment; and Adopt the recommendation in the report on the Update on April 15 Rebalancing (May 11, 2021) to receive the report for information. Carried7.cMunicipal Performance Reports Q1 1.Municipal Performance Reports Q1.pdf2.PI-BRACEBRID_ONE PI - Quarterly Report-03312021-.pdf3.PI-HUNTSVILL_ONE PI - Quarterly Report-03312021-.pdf4.PI-INNISFIL_ONE PI - Quarterly Report-03312021-.pdf5.PI-KEN-CPTF_ONE PI - Quarterly Report-03312021-.pdf6.PI-KEN-GENER_ONE PI - Quarterly Report-03312021-.pdf7.PI-MUSKOKA_ONE PI - Quarterly Report-03312021-.pdf8.PI-WHITBY_ONE PI - Quarterly Report-03312021-.pdfKeith Taylor, Chief Investment Officer, ONE Investment, made a presentation on the report on Municipal Performance Reports Q1.Moved byBoard Member RettieTHAT the Board: Receive the presentation from Keith Taylor, Chief Investment Officer, ONE Investment; and Adopt the recommendation in the report on Municipal Performance Reports Q1 (May 11, 2021) to receive the report for information. Carried7.dFund Manager Performance Review – Q1 2021 (21-027) 1.Fund Manager Performance Review Q1.pdfKeith Taylor, Chief Investment Officer, ONE Investment, made a presentation on the report on Fund Manager Performance Review – Q1 2021.Moved byBoard Member DowtyTHAT the Board: Receive the presentation from Keith Taylor, Chief Investment Officer, ONE Investment; and Adopt the recommendation in the report on the Fund Manager Performance Review – Q1 2021 (May 11, 2021) to receive the report for information. Carried8.Other Business There was no other business.9.Closed Session Moved byBoard Vice-Chair James THAT the Board move into closed session for the purpose of considering items pertaining to: Nominating Committee Report – Personal Information about an identifiable individual or individuals Private Attachment to report on Re-appointment of Integrity Commissioner and Closed Meeting Investigator - Solicitor-Client ONE JIB Services Agreement – Personal Information about an identifiable individual CarriedThe Board adjourned at 11:19 a.m. and reconvened in closed session at 11:27 a.m.9.aBoard Committee Report Public Comments: 9.a.1Nominating Committee Report - Personal Information about an Identifiable Individual Public Comments: 9.bPrivate Attachment to Re-appointment of Integrity Commissioner and Closed Meeting Investigator - Solicitor Client Attachments | Public Comments1.2021-02-17 ONE JIB Minutes.pdf9.cONE JIB Services Agreement - Personal Information about an Identifiable Individual Public Comments: 10.Reconvene in Public Session Moved byBoard Member GilesTHAT the Board reconvene in public session.CarriedThe Board reconvened in public session at 12:04 p.m.Moved byBoard Vice-Chair James THAT the Board adopt the recommendation of the Nominating Committee to appoint Brian Dayes as a ONE Joint Investment Board member for the term ending May 31, 2022 and Scott Pountney as a ONE Joint Investment Board member for the term ending May 31, 2022.CarriedMoved byBoard Member RettieTHAT the Board: Receive the private attachment to the report regarding the re-appointment of Integrity Commissioner and Closed Meeting Investigator referred to in Minute 6.b. CarriedMoved byBoard Member GilesTHAT the Board: Request ONE Investment staff to report back to the Board on a matter in the ONE JIB Services Agreement at its meeting on July 14, 2021. Carried11.Meeting Outcomes Board Chair Hughes outlined the meeting outcomes from today's meeting: received the 2020-2021 Annual Report from the Integrity Commissioner approved the re-appointment of Aird & Berlis LLP as the Board’s Integrity Commissioner and Closed Meeting Investigator for a five-year term received the update on 2020 Year End Pooled Funds received the report on the training program on Municipal Finance for information received the Portfolio Asset Mix and Allocation Drift Monitoring Reports for information received the update on April 15 Rebalancing for information received the Q1 Municipal Performance reports for information received the Q1 2021 Investment Fund Manager Performance review for information received and addressed the closed meeting agenda items: Nominating Committee Report Private attachment to the report on the re-appointment of Integrity Commissioner and Closed Meeting Investigator ONE JIB Services Agreement 12.Authorizing Motion Moved byBoard Member FrankenTHAT the appropriate staff of ONE JIB and ONE Investment be given the authority to do all things necessary, including executing any documents, to give effect to the Board’s decisions today.Carried13.Adjournment Moved byBoard Member GilesTHAT the Board adjourn its meeting.CarriedThe meeting adjourned at 12:08 p.m.14.Next Meeting: July 14, 2021 - 9:00a.m. No Item Selected This item has no attachments1.2021-02-17 ONE JIB Minutes.pdf1.06a 2020-2021 ONE JIB Annual Report.pdf1.Municipal Finance Training Opportunities .pdf1.Update on April 15 Rebalancing.pdf2.Allocation Drift Monitoring Report - April 15 2021.pdf1.2020 Year End Pooled Funds Update.pdf2.ONE Investment Funds (Dec 2020) Final FS (Unsecured).pdf1.Compliance Report - Portfolio Asset Mix and Allocation Drift Monitoring.pdf2.07ai Appendix 1 Portfolio Asset Mix.pdf3.07aii Appendix 2 Allocation Drift Monitoring Report.pdf4.07aiii Appendix 3 Investment Plan Appendix B and section 9.pdf1.Fund Manager Performance Review Q1.pdf1.Municipal Performance Reports Q1.pdf2.PI-BRACEBRID_ONE PI - Quarterly Report-03312021-.pdf3.PI-HUNTSVILL_ONE PI - Quarterly Report-03312021-.pdf4.PI-INNISFIL_ONE PI - Quarterly Report-03312021-.pdf5.PI-KEN-CPTF_ONE PI - Quarterly Report-03312021-.pdf6.PI-KEN-GENER_ONE PI - Quarterly Report-03312021-.pdf7.PI-MUSKOKA_ONE PI - Quarterly Report-03312021-.pdf8.PI-WHITBY_ONE PI - Quarterly Report-03312021-.pdf1.Re-appointment of Integrity Commissioner and Closed Meeting Investigator Report.pdf2.RENEWED SERVICES AGREEMENT - ONE JIB and Aird Berlis LLP.pdf